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Checking Things Out: Rules and Policies

Everything you need to know when checking out books, laptops, movies, or anything else from the Galvin Library.

Things to Know

  • You can check out library items at the Circulation Desk, located on the library's main floor next to the entrance.

  • Check out Course Reserve textbooks at the Circulation Desk, as well as any items you have requested from other libraries through I-SHARE or ILL.

  • Please present your IIT HawkID to check out library materials.

  • You can Renew your items if you need to keep them longer. Log into your library account, or contact the Circulation desk by phone (x73687) or by email ( for assistance.

  • In addition to books, you can borrow equipment like laptops and webcams from the library.

  • For some items, you may be charged an overdue fine if they are returned late. Visit the Fines and Fees page in this guide for more information.

Follow this guide for detailed steps on how to discover and request books.

Loan Rules

User Loan Period Number of Renewals Maximum Number of Borrowed Items
Undergraduate 4 Weeks 4 Renewals 50
Graduate 16 Weeks 2 Renewals 50
Faculty and Staff 16 Weeks 2 Renewals 100


  • Items borrowed through I-SHARE can be kept for up to 28 days, with 2 renewals. You can renew your I-SHARE items online.

  • Items borrowed through ILL may have varying loan rules depending on the loaning institution. Log into MyILL to view your loans. If you have any questions, or if you would like to request additional time for an ILL item, email the library at

  • If you are not affiliated with IIT or an I-Share library that has a borrowing arrangement with IIT, you may still borrow IIT books through your local public library's interlibrary loan service.

Borrowing Closed Stacks Items

University Archives and Special Collections (UASC) oversees requests for closed stacks items, including thesis and dissertation materials, by providing access in the IIT Archives reading room on the lower level of Galvin Library. 

These materials can be accessed during UASC open hours from 1:00- 4:45, Monday- Friday.   Morning appointments also can be scheduled from 9:00- 12:30, Monday-Friday. 

Non-IIT Patrons from I-SHARE Institutions

  • I-SHARE patrons can visit and check out during public hours
  • I-SHARE patrons can pick up requests from the Galvin hold shelf during public hours