The name of the organization shall be the Northeastern Illinois Documents Librarians.
The purposes of this organization are: (a) to promote the education and professional development of librarians working with government documents by providing a forum for resource sharing and communications; (b) to concern itself with government information at all levels of government: international, foreign, U.S., Illinois, state, county and municipal; (c ) to serve as a force for initiating and supporting programs to increase the availability, use and bibliographic control of documents; (d) to promote public awareness and use of government information.
Section 1. Membership shall consist of librarians and other interested individuals from northeastern Illinois counties, as well as other interested institutions from other parts of the state and from Indiana.
There shall be no dues.
The organization year shall be conterminous with the academic year, and be from September 1 to August 30.
Section 1. Officers shall consist of two co-coordinators:
a. The Co-cordinators shall plan and preside over meetings, solicit and select institutions, to host meetings, and develop the agenda and program for meetings.
b. The Co-coordinators, or their designee (s), shall communicate with the NIDL membership, manage the NIDL website and list-serv, and keep the membership directory updated.
c. The Co-coordinators, or their designee(s), shall keeep an record of meetings. Minutes and agendas can be posted on the website or otherwise disseminated to the membership.
Section 2. Terms of office shall be one year.
Section 3. Officers will be elected in the Spring meeting.
Section 4. Nominations for co-coordinators will be made from the floor.
Section 5. Voting will be on the basis on one-person, one-vote among those present using a secret paper ballot. The top two candidates with the most votes will win the election as co-coordinators.
Section 6. In the event of a tie vote for the second place candidate, the winner will be determined by lot.
Section 7. In the event of the resignation or incapacitation of both co-coordinators, new co-coordinators will be elected at the very next meeting, Fall or Spring. Planning the agenda and program for a meeting in absence of both coordinators will fall solely on the host institution.
Section 1. Meetings will be held twice a year, in the Spring and in the Fall.
Section 2. Additional meetings may be called by the co-coordinators.
The co-coordinators may create ad hoc committees for limited and specified duration to undertake specific tasks or responsibilities.
Section 1. Amendments to the constitution may be proposed at any meeting of the NIDL and must be passed by a majority vote.